GSA Government-wide Section 508 Accessibility Program

SECTION 508 BEST PRACTICES WEBINAR: Accessible Electronic Documents: Authoring Guide for Making an Accessible Document in MS Word 2010

TIME: Tuesday, January 27, 2015 1:00 - 2:30 PM Eastern Time

SUMMARY: This session of the Section 508 Best Practices Webinar series follows on from the earlier webinar in this series on Accessible Communities of Practice (COP). See: (January 28, 2014). This webinar focuses on the work of a single community of practice, the Accessible Electronic Document Community of Practice (AED COP). The AED COP drafted and submitted the “Harmonized Processes for Section 508 Testing: Baseline Tests for Accessible Electronic Documents—MS Word 2010” as a best practice to the Best Practices subcommittee of the Accessibility Community of Practice of the CIOC. This best practice will establish the minimum steps required to determine whether an electronic document produced in Microsoft Office Word 2010 passes or fails Section 508 requirements. The tests have been agreed upon as part of an effort to provide a unified approach for Section 508 testing across government, to increase consistency and to build confidence in test results shared between agencies.

The AED COP is creating additional resources for use by experienced 508 testers as well as document authors with little to no 508 experience. All resources are based on the agreed upon tests. This webinar will review the “DRAFT Authoring Guide for Making An Accessible Document in MS Word 2010.”

This live demonstration will show participants how to:
•Author Accessible Word 2010 Documents
•Identify Inaccessible Content
•Identify Accessible Content

WHO SHOULD ATTEND: This training is geared for government employees and everyone who creates accessible documents.


Holly Anderson, Policy Liaison for Individuals with Disabilities, Office of Postsecondary Education, U.S. Department of Education

Crystal Jones, Management and Program Analyst, Office of the Chief Information Officer, U.S. Department of Education

MODERATOR: Timothy Creagan, Senior Accessibility Specialist, U.S. Access Board

Today’s session is eligible for attendance credits from the Great Lakes ADA Center. For further information on how to obtain those credits, please review the information provided at registration.

To Register:
On-line registration is available at
Instructions for accessing the webinar on the day of the session will be sent via email to registered individuals in advance of the session.

Co-sponsored by the Accessibility Community of Practice of the CIO Council and the U. S. Access Board.

About the Webinar Platform: The session will be delivered using the Blackboard Collaborate Web Conferencing System. Closed Captioning and Video Interpreter will be available via the webinar platform. Audio and visuals for this session will be presented through the webinar platform. Individuals may also choose to access the audio via telephone. A non-toll free telephone number will be provided. Individuals will be responsible for any long distance fees associated with participation via telephone.
The Blackboard Web Conferencing System is compatible with Windows and Mac Operating Systems. It supports Firefox, Internet Explorer and Chrome web browsers. Specific requirements for the system can be found at:

First Time Blackboard Collaborate Users: We recommend that you prepare your technology prior to the session. Depending on your organizational policies you may need the assistance of your IT Staff if firewalls prevent you from downloading files. If you plan to log into the on-line webinar system to view the presentation, listen to audio, access captioning and Video Sign Language Interpreter and/or submit questions it is important that you follow the instructions for checking your computer system to ensure that it is configured correctly and you have the necessary software to access the webinar platform.

Step 1: Visit and under the First Time Users option choose “Blackboard Web Conferencing”.

Step 2: Verify that you have the correct software version installed on your system.

Step 3: Use the available configuration room to check your audio settings.

We STRONGLY recommend you do this well in advance of the session to allow for any necessary troubleshooting.

Note: Individuals who are using Screen Reader Software should review the instructions and information available on-line at:

Questions regarding the technology utilized for this program should be directed to or at 877-232-1990 (V/TTY)