Module 10: Formatting Text for the Intended Language

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Voice Over (VO): Accessible Electronic Document Community of Practice, AED-COP.

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VO: You are watching how to author and test Microsoft PowerPoint presentations for accessibility.

VO: This is module 10, formatting text for the intended language. This video is one in a series showing how to make a PowerPoint presentation section 508 Conformant.

VO: If content in your presentation is written in multiple languages, you must ensure that each section of content that appears in a different language is properly identified.

VO: This can be accomplished by using the language tool to programmatically set the language.

VO: If the language is not properly associated with the content, assistive technology cannot infer the correct pronunciation of the content.

VO: To set a different language, select the text written in a different language. Select the review tab and the language group.

VO: Select the language button, then set proofing language. Select the appropriate language from the list.

VO: If the presentation contains words or phrases in a language other than the predominant language, place your cursor on that text.

VO: Go to the review tab and in the language group, select the language button. Then choose set proofing language.

VO: Is the text formatted in the correct language? If not, the document fails this test.

VO: In this example, the highlighted text is in a language other than English. When we navigate to the review tab and select the language button, then set proofing language, we can see that the language is formatted as English.

VO: This example is not accessible because the text has not been formatted in the correct language.

VO: In this example, the text has been formatted in the correct language. This example is considered accessible.

VO: Thank you for watching Module 10. You are encouraged to watch the other modules in this video series and revisit modules to gain a mastery of the information provided.

VO: To learn more about Section 508, visit www.section508.gov. This video is a product of the Accessible Electronic Document Community of Practice, Chief Information Officers Council and the Federal Aviation Administration.