Module 13: Saving in the .pptx Format with a Descriptive Filename

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Voice Over (VO): Accessible Electronic Document Community of Practice, AED-COP.

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VO: You are watching how to author and test Microsoft PowerPoint presentations for accessibility.

VO: This is Module 13, saving in the .pptx format with a descriptive file name.

VO: This video is one in a series showing how to make a PowerPoint presentation, Section 508 Conformant.

VO: A descriptive file name identifying the document or its purpose helps everyone, including people with disabilities, locate, open, and switch between documents.

VO: In addition, the document must be saved in the .pptx format, because these authoring and testing instructions will only work if the document is saved in this .pptx format.

VO: Let's begin by opening a new document. Once it's open, select the File tab, then save as a PowerPoint presentation in the .pptx format, and make sure you save the document with a descriptive file name.

VO: To check your work, look at the file name in Windows Explorer or check the title bar within Microsoft PowerPoint.

VO: Note, if the file extension is not displayed, open your Documents folder in Windows Explorer, select View, then check File Name Extensions.

VO: Examine the file name. Is the file name descriptive, and does it identify the document or its purpose?

VO: If not, the document fails this test. Is the file saved in the PowerPoint .pptx format?

VO: If not, the document fails this test. Let's look at this inaccessible example.

VO: Presentation 1.ppt is not an accessible file, because the file name is not descriptive, and it is not saved in the proper .pptx format.

VO: The file must be in the .pptx format for accessibility testing to be possible.

VO: Now, let's look at this accessible example. Accessible electronic documents .pptx is considered accessible, since the file is saved in the .pptx format, and the file name is descriptive.

VO: Thank you for watching Module 13. You are encouraged to watch the other modules in this video series, and revisit modules to gain a mastery of the information provided.

VO: To learn more about Section 508, visit www.section508.gov. This video is a product of the Accessible Electronic Document Community of Practice, Chief Information Officers Council, and the Federal Aviation Administration.