Module 4: Making Vital Background Information Accessible

[bright musical tones with gentle swoosh]

Voice Over (VO): Accessible Electronic Document Community of Practice, AED-COP.

[gentle swoosh]

VO: You are watching how to make an accessible document in Microsoft Excel.

VO: This is module four, making vital background information accessible. This video is one in a series showing how to make an Excel worksheet, section 508 conformant.

VO: When adding content to a worksheet, vital information may be created as a watermark or placed in the header or footer.

VO: When doing this, the content cannot be accessed by assistive technology. Assistive technology does not automatically read information in headers, footers, and watermarks.

VO: So you need to duplicate any vital information in cell A1. Look for vital information in headers, footers, and watermarks.

VO: For example, respond by x state, confidential, or do not distribute. Note, watermarks in Excel are floating objects and cannot be made accessible.

VO: Is the vital information duplicated in the first cell of the worksheet? If not, the document fails this test.

VO: This example includes vital information in the header that is not duplicated in the first cell of the worksheet.

VO: This example is not accessible because this vital information is not included in the reading order.

VO: In this worksheet, the vital information in the header do not distribute, is duplicated in the first cell of the worksheet.

VO: This example is accessible. Thank you for watching Module 4.

VO: You are encouraged to watch the other modules in this video series and revisit modules to gain a mastery of the information provided.

VO: To learn more about section 508, visit www.section508.gov. This video is a product of the Accessible Electronic Document Community of Practice, Chief Information Officers Council, and the Federal Aviation Administration.