Learn how to create accessible Microsoft Word documents that conform to the Revised 508 Standards.
AED COP Guidance
The resources in this section were developed by the Federal CIO Council Accessible Electronic Documents Community of Practice (AED COP).
MS Word 2013
- Baseline Test Process (MS Word, September 2017)
- Basic Authoring and Testing Guide (MS Word, September 2017)
- Detailed Checklist (MS Word, September 2017)
- Printable Checklist (MS Word, September 2017)
MS Word 2010
- Basic Authoring and Testing Guide (MS Word, January 2015)
- Basic Authoring and Testing Checklist (MS Word, January 2015)
- Baseline Tests for Accessible Electronic Documents (MS Word, January 2015)
- Accessible Microsoft Word - closed captioned (YouTube playlist, November 2016)
- Accessible Microsoft Word - open captioned (YouTube playlist, November 2016)
- Ensure the file format is .docx in order to preserve accessibility features. Other formats that can be produced by Microsoft Word (RTF, DOC, TXT, and ODF) may not be accessible.
- Establish reusable accessible design templates to reduce the level of effort associated with generating accessible electronic content.
- When developing templates, follow responsive design principles that support accessibility on different types of devices.
- Advocate for using authoring tools and document converters that enable users to author accessible documents. Where possible, upgrade existing tools (e.g., Microsoft Office 365 and Adobe Acrobat Professional DC) enterprise-wide to the latest version. Benefits include greater support for:
- Authoring and evaluation features that make it easier to create accessible documents;
- Conformance to the new software-authoring tools requirements in the Revised 508 standards.
The resources in this section were developed by Federal agencies, and shared here for your convenience.
- Resources for Developers and Document Authors - Guidance on how to develop and author accessible electronic content - Developed by SSA
- Making Files Accessible - Issues, testing, and remediation suggestions - Developed by HHS
- Alternate Text For Images (July 2011) - Developed by SSA
- Create Accessible Digital Products
- Web Accessibility Tutorials and Presentations - Guidance from the World Wide Web Consortium (W3C)
- Microsoft Accessibility
Reviewed/Updated: May 2018