How to Author and Test Microsoft PowerPoint Presentations for Accessibility
The Accessible Electronic Document Community of Practice (AED CoP) created this series of videos to explain and demonstrate the minimum steps needed to ensure your Microsoft PowerPoint presentation is Section 508 conformant.
Module 0: Introduction & Background
Learn the minimum steps needed to ensure your PowerPoint presentation is Section 508 conformant.
Module 1: Creating the Presentation’s Layout Design and Establishing the Logical Reading Order
Discover how to use the slide layout, themes and customized master slides to establish a logical reading order when creating your presentation.
Module 2: Ensuring the Contrast Ratio Between Text and Background is Sufficient
When choosing the color palette for your slide’s design, close attention must be given to ensuring that there is enough color contrast between foreground and background.
Module 3: Ensuring Color and Other Visual Characteristics that Convey Information are Also Described in Text
Discover how to consider color and other visual characteristics, such as size, shape, and location are used to convey meaning when creating your presentation.
Module 4: Formatting Columns Correctly
When modifying a slide’s layout, it may be necessary to structure content into columns. Learn how to ensure that content is read in the proper reading order by using the column tool.
Module 5: Formatting Lists Properly
Discover how to use lists to organize and structure content so that assistive technology can identify that information is contained in a group, and convey the relationship between each item within the list.
Module 6: Using Built-In Features to Create Data Tables
Learn how to use the built-in table features so that assistive technology can read a data tables information in a meaningful manner.
Module 7: Adding Alternative Text to Images and Other Objects
Assistive Technology cannot infer meaning from images and other objects, such as pictures, images of text, images of tables, shapes, and icons with hyperlinks. Learn how to apply “alt text” to objects to ensure equivalent access the information.
Module 8: Creating Links with Unique and Descriptive Names
Learn how to add links to a presentation so that each link has a unique and descriptive name to allow assistive technology users to determine the destination, function or purpose of links.
Module 9: Making Vital Background Information Accessible
Learn how to ensure that vital information, created as a watermark or placed in the Header of Footer of the slide, can be accessed by assistive technology.
Module 10: Formatting Text for the Intended Language
Discover how to use the language tool to programmatically set the presentation language to enable assistive technology to infer and correctly pronounce content.
Module 11: Ensuring Descriptions of Embedded Audio, Video and Multimedia Files are Accurate
Learn how to embed audio-only, video-only or multimedia files into your presentation so that individuals with disabilities have comparable access to the information.
Module 12: Excluding Flashing Objects
Learn how flashing objects can cause seizures and should never be used and cannot be considered accessible. Warning: This video demonstrates a type of flashing object that should never be used.
Module 13: Saving in the .pptx Format with a Descriptive Filename
Discover how a descriptive file name identifying the document or its purpose helps everyone, including people with disabilities, locate, open, and switch between documents.
Related Training Videos
- How to Make an Accessible Document in Microsoft Word
- How to Test and Remediate PDFs for Accessibility Using Adobe Acrobat DC
- How to Author and Test Microsoft Excel Worksheets for Accessibility
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Updated: December 2019