How to Make an Accessible Spreadsheet in Microsoft Excel
The Accessible Electronic Document Community of Practice (AED CoP) created this series of videos to explain and demonstrate the minimum steps needed to ensure your Microsoft Excel spreadsheet is Section 508 conformant.
Module 0: Introduction & Background
Learn the minimum steps needed to ensure your Microsoft Excel worksheet is Section 508 conformant.
Module 1: Using Built-in Features to Organize Content and Ensure Logical Reading Order
Learn how to use built-in features (cell styles, heading levels, and data table formats) to ensure that spreadsheets and workbooks are structured in a logical reading order..
Module 2: Ensuring the Contrast Ratio Between Text and Background is Sufficient
When choosing the color palette for your slide designs, close attention must be given to ensure there is a strong color contrast between the foreground and background. See examples of good and bad color contrast, and the how to use tools to determine if your spreadsheet has sufficient contrast.
Module 3: Ensuring Color and Other Visual Characteristics are Also Described in Text
Discover how to use visual characteristics, such as color, size, shape, and location to convey meaning when creating your worksheet.
Module 4: Making Vital Background Information Accessible
Learn how to ensure that vital information, created as a watermark or placed in the Header or Footer of the slide, can be accessed by assistive technology.
Module 5: Using Built-In Features to Create Data Tables
Discover how to use the built-in table features so assistive technology can read the information in data tables in a meaningful manner.
Module 6: Adding Alternative Text to Images and Other Objects
Assistive Technology cannot infer meaning from images and other objects, such as pictures, images of text, images of tables, shapes, and icons with hyperlinks. Learn how to apply “alt text” to objects to ensure equal access to the information.
Module 7: Creating Links with Unique and Descriptive Names
Learn how to add links to a worksheet so that each link has a unique and descriptive name that allows assistive technology users to determine the destination, function, or purpose of links.
Module 8: Ensuring Descriptions of Embedded Audio, Video and Multimedia Files are Accurate
Learn how to embed audio-only, video-only or multimedia files into your worksheet so individuals with disabilities have comparable access to the information.
Module 9: Excluding Flashing Objects
Flashing objects cannot be considered accessible because they can cause seizures and, therefore, should never be used. Warning: This video demonstrates a type of flashing object that should never be used.
Module 10: Saving in the .xlsx Format with a Descriptive Filename
Discover how a descriptive file name identifying the worksheet or its purpose helps everyone, including people with disabilities, locate, open, and switch between documents.
Related Training Videos
- How to Make an Accessible Document in Microsoft Word
- How to Test and Remediate PDFs for Accessibility Using Adobe Acrobat DC
- How to Author and Test Microsoft PowerPoint Presentations for Accessibility
Before You Go
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Updated: March 2023